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ZipLip Email Archiving Adds Pre-Review Capabilities for Compliance
Pre-review, new capabilities extend power of ZipLip's Unified Archival Platform

MOUNTAIN VIEW, CA – June 15, 2004

ZipLip announced the addition and immediate availability of "Pre-review" capabilities to its Unified Archival software platform for email archiving and compliance. The ability to scan email for undesirable content before they are sent adds another dimension to ZipLip's already powerful search capabilities for legal discovery and content management.

ZipLip's Pre-review enables blocking of problem email before it is sent out. Typically, email archive solutions provide compliance officers with review functions only after the email has already gone out. "This is about as useful as locking the gates after the horses have bolted," says Kon Leong, CEO of ZipLip. By contrast, the ZipLip archive embeds an advanced content filter, which blocks problem email at the gateway, before it is sent out. Blocked email is then routed through compliance officers who decide whether to hold or release them. Pre-review reduces liability through prevention rather than cure.

Pre-review also allows compliance officers to provide feedback to senders of flagged messages. Offenders are encouraged to correct behavior when they receive a bounce-back message, specifically identifying the problem areas in their email. Senders can be quickly and easily reminded of policies governing mail use and compliance, allowing them the opportunity to modify and resend the appropriate information. To prevent backup of email pending examination, mechanisms can be set such that only seriously non-compliant messages are held, while lesser offenses are let through if they are not reviewed by a certain time.

Administrators may customize filter accuracy by editing or adding to existing lexicons. Control over the lexicons, including the ability to apply handling rules based on content, enables a company to apply better control over email communications through a centralized, corporate-wide policy. For heavily regulated industries such as financial and healthcare, this capability is critical, and the results can help financial institutions save money on liability and court costs, as well as avoid the cost of end-user re-training.

Separately, ZipLip also announced another application module to extend the power of its Unified Archival platform. The ZipLip "Multi-Lingual Module" handles foreign languages, specifically "double-byte" languages such as Japanese, Chinese and Korean. Such languages can be run simultaneously, providing a single, global archive from which email can be searched, discovered, and retrieved in multiple languages. This avoids the significant cost of maintaining multiple systems and infrastructures (servers, storage devices, administrators, etc.). For publicly listed companies, the Multi-Lingual Module addresses the requirements of retention laws such as Sarbanes-Oxley, whose rules extend beyond the U.S. shoreline to international operations.

With these new capabilities and others under development, ZipLip empowers enterprises seeking to stay compliant with expanding regulations on retention, extract business value from their email storehouse, reduce storage and email discovery costs.

About ZipLip
Founded in 1999, and based in Mountain View, California, ZipLip makes enterprise software for email management, integrating email archival, secure email and secure files on a single, scalable platform. Enterprise customers include Walgreens, ADP, Morgan Keegan, Hancock Bank, Ladenburg Thalmann, WR Berkley, First Data Corp, Furukawa Electric, SI International, Reed-Elsevier, PNB Financial, Delta Dental, and many others. More information is available at www.ziplip.net.

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