File & SharePoint Archiving

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 File Archiving (data sheet)
 SharePoint Archiving (data sheet)

ZL File Archiving extends the benefits of Unified Archive® to all corporate files throughout the organization, whether on shared file servers or collaboration platforms like SharePoint. By either ingesting files outright, or indexing them while leaving them in-place, ZL File Archiving provides benefits with regards to eDiscovery, records management and storage optimization.

FULLY SEARCHABLE CENTRALIZED REPOSITORY

Unified Archive maximizes information accessibility by providing the fastest search and most comprehensive data analytics in the industry. Unified Archive crawls all file repositories to ingest and/or index over 1000 different file types. Every file is searchable by user, department, or across the entire organization, based on customized organizational policy. Comprehensive enterprise search ensures access to existing data, which is particularly helpful in situations of unexpected employee turnover or departmental moves.

AUTOMATED RETENTION: RECORDS MANAGEMENT AND LITIGATION PREPAREDNESS

Unified Archive centrally manages the retention and disposition of electronic records at enterprise scale. Unified Archive supports a virtually unlimited number of policies with highly granular rules, ensuring that administrators can implement retention schemes that match business and legal requirements.

Unified Archive leverages a native policy engine to assign retention periods based on file content, characteristics and/or event-based triggers. Seamless integration with other Unified Archive modules also allows targeted legal holds. Unified Archive’s retention policy management simplifies and ensures the proper retention and disposition of electronic records, thereby supporting business needs and reducing enterprise risk.

REDUCED STORAGE COSTS: SHAREPOINT & FILE SERVERS

Unified Archive software reduces the load on SharePoint and file servers by moving older content into lower tier storage while maintaining accessibility. After scanning file stores, old files are automatically ingested into the archive and replaced with small shortcuts pursuant to organizational policy. Utilizing cost effective storage media for large volumes of archived content frees up high-end media, helping enterprises reduce storage and administrative costs.

FAST, UNIFIED SEARCHING: SHAREPOINT & FILE SYSTEM INTEGRATION

Leveraging single-point access, end-users can access the full range of archived data directly through the existing SharePoint interface or web-browser. Unified Archive allows users to search the archive based on SharePoint workspace or ACL permissions which reflect which users have the right to access, read, write or delete a file. Other advanced search criteria, such as author, title, date, department, keyword, content type, etc. are also available. Unified Archive’s industry leading search speed enables iterative searching, allowing queries to be refined for accuracy, improving end-user productivity.